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We stand ready to help you with your document imaging project. Our approach is based on understanding your needs and then applying our experience to propose the best solution to fulfill your objectives. This approach results in a solution that should integrate seamlessly into your company's daily workflow and minimize the total cost of ownership.
How are we different from other document imaging systems?
Simply put, we created a better mousetrap. The technology we use with our software creates metadata fields within a PDF file and embeds the key search words into the document. This allows you to achieve very accurate search results without the corresponding need to manage a database. In effect, our documents are the database and unlike traditional databases, electronic PDF files are very stable. Furthermore, they can be managed by anyone who possesses basic computer skills. This benefits your organization by:
- A lower total cost of ownership,
- A more stable system, and
- A system that is easy to maintain.
By embedding the key search words into the Metadata we achieve very accurate search results and avoid the inherent limitations of a database / file structure document imaging system.
You are not held hostage by the vendor
We found that most document imaging companies charge a significant fee when you stopped using their system and changed vendors. This was true even when it was the software company the discontinued the product and discontinued support. For example, this was the case when a major scanning company discontinued software called CanoFile. It came as a shock to many customers to find that the standard price to transfer information from the database of a CanoFile system to another document imaging system was between $50,000 and $200,000. For many companies this scenario could have been avoided if they had asked a critical question: What is the cost of a database-to-database transfer of the data if we discontinue with your company?
This may be the most important issue in deciding which document imaging system to purchase because documents are the lifeblood of most organizations. With our system we use the PDF file format which is an open file format (non-proprietary) and by embedding the key search words into the metadata fields, you will always have access to your documents. There are no costly database to database conversions. There are not exit licensing fees that are associated with a proprietary file format. So, just like paper you will always have access to your documents. Nobody holds the key to the file room, denying you access to your documents.
Ease of use
We understand that unless software is easy to use, people won't use it. So we designed our system to be as easy as 1,2,3.
1. You will enter the key search words into a search field to electronically find and retrieve a document.
2. A list of documents matching the key search words are instantly retrieved and displayed in a search results window.
3. You will select a document from the search results window and view the PDF version of the document.
As you can see, there is very little that an end user needs to learn in order to use our system. This allows you to quickly and easily integrate our system into your daily operation with minimal disruption to the workflow.
Cost
We do not charge a per-seat fee to search, retrieve and view your documents. It doesn't matter if you have 10-people or 10,000-people on the network, the price is the same, zero! We base our pricing on the number of workstations that are labeling the documents with key search words.
We also do not charge a fee based on the number of documents that you index which is the case for some of our competitors. For example, a Google appliance will allow you to index 1,000,000 electronic documents created by our system for $32,000. Our system allows you to index over 100,000,000 (100X the number of documents indexed by Google) and is included in the price of our system.
We will do a cost justification analysis so that you can clearly see the value of a document imaging system. The following graph is a sample illustration of the benefits for one of our customers. As you can clearly see, there is a substantial economic value to be gained by implementing a document imaging system. We can provide a more comprehensive analysis for your organization.
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- This chart illustrates that an investment of $25,995 will result in a return of $375,000 over a 5-year period.
- The estimated IRR on this investment is 288%.
- The payback period is 4-months.
- For every $1.00 that you invest into our document imaging system, you get back $14.42.
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The high costs to an organization of not finding information, or of finding it to late, include faulty decisions, duplicated effort, lost productivity, and missed opportunities. Its impact can cascade throughout an organization. To work as effectively as possible, employees need fast, easy, accurate access to customer information.
Current customers enjoying the benefits of our document imaging system
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Healthcare
Lakeshore Dermatology
Grand Valley Health Center
Advanced Cardio Vascular Consultants
Bailey & Byorth
Friendly Urgent Care Centers
St. John's Orthopedic Assoc.
Bridgeway Medical
Pathology Associates of Tyler
Government Agencies
U.S. Army
U.S. Marshals Service
Langley Air Force Base
U.S. Naval Command Center
Fortune 500 Companies
FMC Corp.
U.S. Foods
Whirlpool
Halliburton
Proctor & Gamble
Cameron Willis Company
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Municipalities
Town of Vail Colorado
City of Cincinnati
NonProfit Organizations
American Red Cross
J.M. Murray Center
Nevada State University
Financial Services
Citizens Bank
AmeriFirst Mortgage
Certified Merchant Services
Food Industry
Fuddruckers Restaurants
Other
L.A. Power
Fru-Con Industries
Walters Gardens
Bayer Diagnostic
Canadian Iron Workers Union
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To help you further evaluate our software
To help you evaluate our system, we offer an online demo which allows you to see our document imaging system in action. You can experience firsthand the power of our software and the ease of our search and retrieval system. Also, as it is performed over the Internet, everything can be seen and experienced in the comfort of your office.
Power and Simplicity were the paramount goals in the development of our system, and they are what continue to distinguish our product from others. The advantages of a document imaging system cannot be overestimated; our system allows you realize those benefits, affordably. I trust we will clearly prove why Document Imaging Solutions, Inc. is setting the new standard in document imaging technology. Please share this information with whomever you think fitting within your organization.
Warmest regards,
Randy Van Ittersum &
Erin Spalding, CDIA+ Instructor
www.disusa.com
Ph: 616.847.5055
P.S. Here is what some of our customers are saying about our document imaging system:
"I have been seeking a document imaging system for 30 years and I never found an acceptable solution until I found DIS-Imaging. After six months of operations, it delivers more than what was promised. It is a spectacular tool and program and has revolutionized document storage and retrieval."
Burt Blustein, President
Law Firm of Bonacic, Blustein & Krahulik PC
"Your system has been rock solid. It's been over a year and not a glitch. I haven't even bothered with software upgrades because I might break it!"
John C. Crouch, IT Director
Certified Merchant Services
"The system from Document Imaging Solutions, Inc. has been a revolutionary way of doing things around here. We've eliminated 26 file cabinets, released three file clerks and the receptionist now does the work of three people. I wouldn't be without it."
Dave Walters, President
Walters Gardens, Inc.
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Copyright
© 2006 | Document Imaging Solutions, Inc.
